Charter of the International Club Shenyang




Article 1 Name and Locality


The name of this organisation shall be International Club Shenyang 沈阳国际俱乐部 (ICS). It is located in Shenyang City, Liaoning Province, People’s Republic of China (中国辽宁省沈阳市).

Article 2 Purposes


ICS is a social club for foreigners living in Shenyang who wish to engage with the local community. ICS is committed to the objectives laid out in Article 3.

Article 3 Objectives


The Object of ICS is to encourage and foster the ideals of community service and social responsibility, specifically:
  1. To foster positive relationships among foreigners and with the local community;
  2. To show appreciation for the privilege of living in Shenyang by giving back to the local community;
  3. The advancement of international understanding, goodwill, and peace.

Article 4 Membership


Section 1 — Admission


Admission to the club is by invitation only. Members may nominate potential members for consideration to the ICS Executive Committee, which if the potential member fulfils the membership requirements, will grant membership.

Section 2 — General Qualifications


This club shall be composed of adult persons who demonstrate good character and integrity; possess good reputation within their community; and are willing to support the ICS objectives.

Section 3 — Kinds


This club shall have two kinds of membership, namely "International Membership" and "Local Membership", as well as an „Associate" status for those Chinese nationals that cannot be granted a local membership.
  • International Membership (INT) – Any adult foreigner may become a member of ICS as long as she or he meets the Qualifications set forth in Section 2 of this article.
  • Local Membership (LOC) – The ICS Executive Committee may grant membership to citizens of the People’s Republic of China if it determines, that such a person has distinguished themselves by meritorious service in the furtherance of the ICS purpose. The number of local memberships is limited to 5 or 10% of international memberships, whichever number is higher.
  • The status of Associate (ASC) is granted to Chinese nationals who wish to regularly participate in ICS activities. Associates may participate in all ICS activities and enjoy the privileges of an ICS membership but are exempt from any club dues and have no vote in the governance of ICS.

Section 4 — Duration of Membership


Membership is granted for one calendar year starting January 1st and ending December 31st.

Section 5 — Renewal of Membership


Members may renew their membership by January 31st of each year. Members who do not renew their membership by this date will have to reapply for membership.

Section 6 — Termination of Membership


Membership may be terminated before the end of the calendar year in either of the following ways:
  • The member informs the ICS Executive Committee that she or he no longer wishes to be a member of ICS.
  • By a vote of a special quorum of the ICS Executive Committee if the committee deems, that a member has acted against the best interests of the club and in violation of its objectives and after said member has been heard by the ICS executive committee.

Article 7 Directors and Officers and Committees


Section 1 — Governing Body


The governing body of this club shall be the ICS Executive Committee.

Section 2 — Authority


The board shall have general control over all officers and committees and, for good cause, may declare any office vacant.

Section 3 — ICS Executive Committee Action Final


The decision of the ICS Executive Committee in all club matters is final, subject only to an appeal to the club. However, as to a decision to terminate membership, a member may appeal to the club, request mediation. If appealed, a decision of the ICS Executive Committee shall be reversed only by a two-thirds vote of the members present, at a regular meeting specified by the ICS Executive Committee, provided a simple majority of members is present and notice of the appeal has been given by the secretary to each member at least five (5) days prior to the meeting. If an appeal is taken, the action taken by the club shall be final.

Section 4 — Eligibility for the ICS Executive Committee


Any full member may serve on the ICS Committee.

Section 5 – Becoming a member of the ICS Executive Committee


If a member expresses interest in working on the ICS Executive Committee, the sitting committee members shall hold a vote to seat said member on the committee. A simple majority of the sitting committee members present shall carry.

Section 6 – Renewal of membership in the ICS Executive Committee


Members of the previous year’s ICS Executive Committee shall retain their membership in the ICS Executive Committee provided they renew their membership in ICS by January 31st of the current calendar year.

Section 7 – Termination of membership in the ICS Executive Committee


Membership in the ICS Executive Committee can be terminated in the following ways:
  • The member ceases to be a member of ICS.
  • The member informs the committee that she or he does no longer wish to serve on the ICS Executive Committee.
  • The member does not renew their ICS Membership by January 31st of the current calendar year.
  • The member attends less than half of the ICS Executive Committee’s meetings.
  • By a vote of a special quorum of the ICS Executive Committee if the committee deems, that a member has acted against the best interests of the club and in violation of its objectives and after said member has been heard by the ICS executive committee.

Section 8 — Voting and Quorums


Each member of the ICS Executive Committee shall have one vote.
  • A regular quorum is reached if at least half of the sitting member of the ICS Executive Committee are present at a meeting.
  • A special quorum is reached if at least two-thirds of the sitting member of the ICS Executive Committee are present at a meeting.

Section 7 — Committee Roles


The ICS Executive Committee shall designate from among the sitting members individuals to serve as:
  • ICS Executive Committee Chair – The chair shall lead the meeting of the ICS Executive Committee and act as a spokesperson for ICS.
  • ICS Secretary – The secretary shall be in charge of keeping meeting minutes and maintaining ICS’ correspondence.
  • ICS Treasurer – The treasurer shall be in charge of keeping ICS’ financial records as well as cash and bank accounts.
  • ICS Membership Liaison – The membership liaison shall be in charge of maintaining the membership records and act as the point of contact for potential new members.
  • ICS Community Service Liaison – The community service liaison shall be in charge of organising ICS’ community service activities and act as the point of contact for ICS’ community service partners.
  • ICS Event Organiser – the event organiser shall be in charge of overseeing the organisation of ICS events.
  • ICS Children’s Activities Organiser – the children’s activities organiser shall be in charge of overseeing the organisation of ICS activities for children.

The ICS Executive Committee can designate further roles as needed. If a role becomes vacant, the ICS Executive Committee shall search for and designate a replacement.

Section 8 — Meetings of the ICS Executive Committee


The ICS Executive Committee shall meet at least 10 times in a calendar year and if possible once a month. However, the ICS Executive Committee is free to meet as often as it deems necessary.

Article 8 Annual Meeting


ICS shall hold an annual meeting in December of each calendar year. During this meeting, the ICS Executive Committee will give an account of its activities to the membership.


Article 9 Dues


The ICS Executive Committee may set membership dues once a year.


Article 10 Finances


The ICS Executive Committee is responsible for setting a budget and overseeing the clubs finances.

Section 1 — Reception of Funds and Payments


Funds received on behalf of ICS shall be turned over to the treasurer for safe-keeping. The treasurer will make payments on behalf of ICS.

Section 2 — Autorisation of Payments


The treasurer may make payments if duly authorised by the ICS committee, represented by either the committee’s chair, secretary or two sitting committee members.

Section 3 — Expenses on behalf of ICS


If a member of ICS incurs reasonable expenses on behalf of ICS they shall either be reimbursed by the treasurer or charged against any funds received on behalf of ICS.


Article 11 Community, National, and International Affairs



Section 1 — Proper Subjects


Any subject may be discussed freely among members at a club meeting for the enlightenment of its members in forming their individual opinions. However, this club shall not express an opinion on any pending controversial public measure.

Section 2 — No Endorsements


This club shall not endorse or recommend any candidate for public office and shall not discuss at any club meeting the merits or demerits of any such candidate.

Section 3 — Non-Political


ICS shall neither adopt nor circulate resolutions or opinions and shall not take action dealing with world affairs or international policies of a political nature. ICS shall not direct appeals to clubs, peoples, or governments, or circulate letters, speeches, or proposed plans for the solution of specific international problems of a political nature.

Section 4 — Non-Religious


ICS club shall neither adopt nor circulate resolutions or opinions and shall not take action dealing with world affairs or international policies of a religious nature. ICS shall not direct appeals to clubs, peoples, or governments, or circulate letters, speeches, or proposed plans for the solution of specific international problems of a religious nature.


Article 12 Acceptance of Object and Compliance with this Charter


By becoming a member, a member accepts the principles of ICS as expressed in its object and submits to and agrees to comply with and be bound by the charter of this club, and on these conditions alone is entitled to the privileges of this club. Each member shall be subject to the terms of the charter regardless of whether such member has received a copy of the charter.



Article 13 Amendments


Amendments of the charter may be adopted at any regular meeting of this club, a quorum of at least 50% of regular members being present, by the affirmative vote of not less than two-thirds of all voting members present and voting, provided that notice of such proposed amendment shall have been mailed or e-mailed to each member at least five (5) days before such meeting. A vote regarding amendments may also be conducted through online means, as long as the rule of one member, one vote is assured.